Where is the Bay Area Science Festival?

The Festival is all across the San Francisco Bay Area!

One important goal of the Bay Area Science Festival is to offer a high-quality science experiences to all Bay Area residents during the ten days of the Festival. To accomplish this, the Festival works with local science leaders in communities across the San Francisco Bay Area.

The Bay Area Science Festival has divided up events by regions: North Bay, East Bay, South Bay and San Francisco.  To see a full listing of events in your area, check out all of the Festival Calendar!

What are Discovery Days?

Discovery Days are the Bay Area Science Festival’s hands-on science days for families.  Discovery Days are free and open to the public.  Each year over 150 exhibitors participate offering non-stop, experiments, interactive games and activities, live entertainment and encounters with live and unique animals and specimens.  There are multiple Discovery Days each year, one in the North Bay, one in the South Bay or East Bay (depending on the year) and one in San Francisco’s AT&T Park.

Interested in exhibiting at Discovery Days?  Go to the Exhibitor Information to get started.

Is the Science Festival free?

Most of the Bay Area Science Festival events are free to the public, this is by design, since free programs take away many of the barriers that keep people from attending an event. We strongly believe that many of Science Festival programs should be available free of charge and these programs are the perfect opportunity for local scientists to interact with the public.

Certain events have a small fee associated with them…
Data from previous Festivals has shown us that free registration only yields just under 50% of the goal attendance due to attrition.  Events such as Tours and other events that have limited space for attendees events, require registration fees to discourage people from not showing up at the  last minute.

The Discovery Day Events are free for the public to attend.  But in order to make the Festival sustainable year after year, we ask that Discovery Day exhibitors pay a small fee to help cover the costs of tenting, equipment, permitting, and security. If the cost of participation is prohibitive, we offer a free space to NON-PROFIT organizations that participate in or host another festival event.

How many people have attended the BASF in the past?

With over 50 events from Santa Rosa to San Jose, BASF reaches more than 60,000 people each year.

In 2013, the BASF’s  Discovery Days at AT&T park drew more than 30,000 people,  Cal State East Bay drew 8,000, and North Bay drew 10,000 participants.

Exhibitors: when preparing for the event, be sure to plan to serve a large audience.  Typically 500 people may visit any one booth during the course of a Discovery Day event.  We ask that all exhibitors provide adequate staffing and materials to manage a crowd of this size.

What happens if it rains?

Almost all events are Rain or Shine. Because there are so many sites involved, adding rain date would only create more confusion.  If there are clouds or rain, we will continue the event, unless it becomes obvious that the event might become dangerous (due to severe weather) in which case the event will be cancelled and you will be notified.

How do I become a Festival Volunteer?

Volunteer-Hands-Large

Thank you for your interest in volunteering for the Bay Area Science Festival!

Please visit our Volunteer information page and fill out the Volunteer Application Form to be added to our contact list for volunteering.

Volunteer opportunities will become available in the fall. Please note that we require volunteers to be age 16+.

How do I become a Festival Sponsor?

We offer a variety of sponsorship opportunities and exhibit options. Check out what was accomplished in our first year in our 2013 Final Report.  Learn more about the packages available here. Please contact us at sponsor@bayareascience.org for more information or custom package information.

I am a teacher, what opportunities are there for my students?

The Bay Area Science Festival seeks participation by every Bay Area resident, especially K-12 students & teachers who are integral to festival success. Other science festivals across the country have found that K-12 teachers are integral partners, having a significant impact on the festival’s success.

We have multiple opportunities for both  teachers and students.  We invite science clubs or students from local High Schools join us (with their teacher advisor or another responsible adult), to host a booth at the one of Bay Area Science Festival’s Discovery Days events.  Previously we’ve had teams of students from Bay Area high schools that exhibited robots, biotechnology activities and other great science activities.

Additionally, we invite all K-12 teachers to let their students (and their families) know about the regional Discovery Days events, this are perfect events for school aged children and their families.  Visit our Discovery Days page to find out more.

Discovery Day Flyers 

Please help spread the word about the festival throughout your school and neighborhood. Over 40% that attended the Discovery Days at AT&T Park found out through school – we hope that number continues to rise this year!

New flyers for 2015 coming soon!

Discovery Days – AT&T Park Flyer

Discovery Days – North Bay Flyer

Discovery Days – North Bay Flyer (Spanish)

Discovery Days – CSU East Bay

How do I become an exhibitor, performer or submit an idea for an event?

If you have a specific project to propose for the festival, or if you would like to be an exhibitor  or a performer at one of our Discovery Days events please fill out the call for Exhibitors Application.  Every exhibit/activity will be reviewed for safety and science content by a festival committee. Terms and conditions for participation will be available at the portal site.

All exhibitors will need to file an exhibit form.

Exhibitor Registration open now!

File your exhibitor form as soon as possible to reserve your space!

What is included with Discovery Days Exhibit Space?

Exhibit Pricing 

Prices reflect 1 exhibit space. See page 2 for details. Additional spaces are available with a 10% discount per unit. Fee waivers are available for groups unable to afford exhibition costs.

Fees – North Bay or East Bay  / AT&T Park 

General – $250/ $350

Non-Profit $150 / $150

Festival Partner Free / Free

Emerging Business (<50 employees) $350 / $450 Established Business (>50 employees) $350 / $1000

Included with Exhibit Space 

(1) Exhibitor listing on the Bay Area Science Festival website**

(1) Exhibitor listing on onsite Discovery Day Guide/Map**

(1) 10’x10’ tent with (3) sidewalls if on field at AT&T Park

(1) 6’x8’ space with 6’ table and (2) chairs if on Promenade/Club Level at AT&T Park

(1) 8’ table with (2) chairs per 10’ exhibit area at North Bay/East Bay

(1) ID sign

(1) 110V outlet (20 amp circuit, not dedicated)***

**Inclusion based on receipt of exhibitor’s materials no later than September 25, 2015.

*** Available only upon request. Additional charges may apply. Request needs to be submitted by September 25, 2015.

Available for additional fees* 

Additional Power Requirements As Quoted

Booth Space Current Rate with 10% discount per additional space

Tables $10 per additional Table

Outdoor Space Available at all three Discovery Days. With permission, pop-up tents are allowed.

* Please contact us with any special requirements/permits needed

Why is there a fee associated with Exhibitor participation?

An event of this scale and magnitude involves many costs (including but not limited to: permitting fees, police, road closures, and rental costs to provide exhibitors with the basic necessities on site). The exhibitor fee allows us to recoup some of these costs so that the Festival can be sustained year after year. We are aware that these costs may prohibit participation for some exhibitors and we would like to work with all groups to make entry possible.  If the cost of participation is prohibitive, we offer a free space to NON-PROFIT organizations that participate in or host another festival event.

I represent a large organization that will have many exhibits Discovery Days. Do I need to fill out the Exhibitor registration application more than once?

Yes – be sure to complete the registration forms for each of the spaces/activities your organization will have at Discovery Days.

Do you have an information page just for Exhibitors?

Yes!  Please visit our Exhibitor Information page for more information about exhibiting etc.

I know that Exhibitor registration opens on June 2nd, but when does it close?

The deadline to register as an exhibitor and/or performer is September 25, 2015. We strongly advise, as space is limited, that you sign up as soon as possible to guarantee your spot and your activity.

What if another group has a similar booth activity to the one we hope to provide?

Our exhibit team screens each application to ensure we have limited repeat activities. We will work with any groups involved to identify new activities if needed.

Is there anything else we should consider before registering as an exhibitor?

Yes! Be sure to visit our Exhibitor Tips page to get more tips to make a great booth activity and be sure to watch video from our friends at the Philadelphia Science Festival. It’s just five minutes long and will provide some really helpful tips that will be useful in developing your exhibitor space.

Who do I contact for what?

Visit the Bay Area Science Festival’s – Contact Us page to find out who to contact about volunteering, logistics for exhibiting and general inquires.  You can also email the BASF by emailing us at exhibit@bayareascience.org

How do I sign up for the Festival Newsletter or the year-round Science Events Newsletter?

If you would like to receive email updates on Festival Events or year-round Science Events in the Bay Area.  Sign up in the Email Updates box (on the left side of the webpage), by entering your email address and which Newsletter(s) you would like to receive.

How can I find out about events in my area?

As the festival approaches we will have both the Festival Calendar, with the full schedule of events, and the Program Guide, with further details about the events,  available for viewing on our website.  Check back as we get closer to the start of the Festival.

FAQ didn’t solve your problem?

Here are several ways to contact us:

General Information

For general inquiries:
info@bayareascience.org
Phone: (415) 894-0545

Sponsorship

Learn more about the packages available here.

Please contact us at sponsor@bayareascience.org for more information or custom package information.